Legal Document Review Specialist ROCKSTAR

THE NO-NONSENSE SUMMARY: This position is intended for talented individuals with a keen eye for detail and a passion for legal document review .  Reporting to the Operations Manager, you will enjoy this position if you like working in small teams, are very organized and possess a strong understanding of legal terminology and procedures.   Be sure to read to the end of the description to be sure you don’t miss an important detail.

ROLE’S MISSION

To serve all CAPLINQ entities globally by quickly grasping, reviewing, and ensuring the accuracy, consistency, and alignment of documents, contracts, and agreements with CAPLINQ’s general terms, managing negotiations, and organizing them for easy retrieval.

DESIRED OUTCOMES:

• Ensure all customer-provided documents, contracts, and agreements are thoroughly reviewed, aligned with CAPLINQ’s general terms, and submitted for signature within specified timeframes.
• Maintain a comprehensive and up-to-date understanding of CAPLINQ’s general terms, available certificates, and relevant legal requirements to effectively manage and review customer documents.
• Develop and implement a streamlined document review process to enhance efficiency, reduce errors, and improve compliance.

CANDIDATE COMPETENCIES | Candidate is able to:

• Strong grasp of legal principles and terminology to ensure accurate document review.
• Meticulous attention to detail to identify errors and inconsistencies within legal documents.
• Clear and effective communication skills for interacting with internal teams and external clients.
• Up-to-date understanding of relevant regulations, industry standards, and CAPLINQ’s general terms.
• Efficient prioritization and time management skills to meet deadlines while maintaining high-quality standards.

THE ROLE
Yes, you read that right – we’re looking for a SUPERSTAR. If the title sounds unconventional, it’s because CAPLINQ is too. We’re looking for that special someone who has not one, but two complementary skills – the amazing ability to thoroughly review legal documents and the expertise to manage negotiations to ensure alignment with CAPLINQ’s terms and conditions.

CAPLINQ is a small, fast-growing company and we’re looking for talented, team-playing individuals to join our team. We’re a different kind of company looking to find special people, so we also write our job vacancies in a way to attract similar like-minded people. We’ve been successful in Europe for 15 years, the USA for 2 years and have only recently expanded our operations to the Philippines and Malaysia.

In the description below, we try to give you an idea of exactly the kind of people we are looking for by listing the desired outcomes of the position and the desired competencies of the ideal candidate. If you find yourself nodding along with this description and see yourself as a perfect fit for this position, then I encourage you to read on. If on the other hand, you’re already exhausted reading this, I recommend you take a nap and check out another job post.

So, what will you be doing?
You will be working closely with the legal, quality and business development teams to review, negotiate, and finalize a wide range of legal documents. You will ensure all agreements align with CAPLINQ’s terms and conditions and maintain an organized system for document retrieval.

1. Review and Align Legal Documents (33% of your time)

Review legal documents, including NDAs, agreements, and contracts, to ensure they align with CAPLINQ’s terms and conditions.

Examples of activities:

• Review NDAs, agreements, and contracts for compliance with CAPLINQ’s standards.
• Identify discrepancies and areas of concern within legal documents.
• Suggest amendments to align documents with company policies.
• Ensure clarity and accuracy in all reviewed documents.
• Report findings to the legal and management teams.

2. Negotiate Terms and Secure Agreements (33% of your time)

Manage the negotiation process to align document terms with CAPLINQ’s policies, ensuring successful agreements.

Examples of activities:

• Communicate with external parties to negotiate document terms.
• Resolve conflicts and reach agreements that benefit CAPLINQ.
• Prepare and present negotiation strategies to the team.
• Document and track the negotiation process and outcomes.
• Ensure all agreements are signed and finalized promptly.

3. Organize and Retrieve Documents (33% of your time)

Maintain an organized system for storing and retrieving legal documents, ensuring easy access and retrieval.

Examples of activities:

• Develop and maintain a document management system.
• Organize documents for quick and easy retrieval.
• Implement version control for legal documents.
• Regularly audit the document management system for efficiency.
• Train team members on document retrieval procedures.

DESIRED SKILLS AND EXPERIENCE 

What mindset do you require?
Skills can be learned. Mindsets, though they can be learned too, are more often a part of who you are. We value the mindset at least if not more than either experience or hard skills.

1. Curiosity – We want a person who is curious, and rarely satisfied with the first answer. If you find something that doesn’t agree with what you already think, then we want someone who wants to know why. 
2. Attention to Detail – We want a person who is organized, manages their time well and has good observation skills. Hint! Don’t forget to read the last paragraph 😉
3. Continuous Improvement – People and processes can always get better. We’re looking for someone who questions every process to see if there’s no room for improvement.
4. Courage – Bosses make mistakes and colleagues aren’t always fair. That’s life. We’re looking for someone who may be afraid to confront these issues, but does it anyway.

What skills do you NOT need?
Before we list the skills you do need, it is important that you know what skills or experience we do NOT require:

• Product knowledge: You do not need to know anything about any of the products CAPLINQ sells, nor any of the services we provide. All will be taught on the job.
• Lots of work experience: We are open to accepting entry-level candidates with the right mindset and can learn on the job. On the other hand, if you have a lot of experience, you are also encouraged to apply. Salary will be commensurate with skills and experience.

What skills do you require?

Very few hard skills are required. Candidates will be required to:

• Be a positive team player. A positive attitude and energy feed the team and we can always use more.
• Pay attention to detail. The very last paragraph of this job vacancy has very important information. Be sure you read it twice before applying.

Skills not required, but that get bonus points (any of them count):

The job does not require these skills, but they are welcome extras, be sure to mention them.

1. Familiarity and/or experience with legal document management software and tools.
2. Familiarity and/or experience with international legal standards and practices.

There is no need to send your CV unless it looks awesome and you want to impress us with how it looks.  Otherwise, we will use your LinkedIn profile (better make sure it is complete!).  

Instead, candidates wishing to apply are requested to send an email to hr@caplinq.com that includes:

• A link to your LinkedIn profile (not a CV)
• A one-page, personal cover letter

Let me repeat that last part in a different way… We are looking for people who stand out from the crowd with a well-written, enthusiastic one-page letter telling us why this position speaks to you and what you could bring to the team. 

If all you do is send a CV (we told you not to), and no cover letter your application will be discarded without even being read.